Do you want to empower your team? As a CEO growing your business, of course you do. But,
if you’re experiencing high overhead, issues with managing inventory and a
rising number of errors among employees, it sounds like you need a Kanban
project management system.
The Benefits of Using a Kanban
Project Management Tool
Do your employees feel overwhelmed? A Kanban
project management tool has features that can limit the number of projects
assigned to each employee.
Over time, you can collect information to help
you continuously improve the way you manage your workflow. In addition, it
should offer continuous improvement, increased productivity, and a reduction of
wasted work.
When key stakeholders request an overview of
your initiatives in the system, your workflows will be easier to view in one
centralized place. It will allow you to limit the use of other communication
tools (i.e., email, software) and set
up notifications that update employees on what needs to be completed.
Let’s look at a few platforms:
1. Trello
In Trello, users can set up a separate board
with tasks needed to complete projects.
Employees can add documents and ideas throughout the process. You can invite users to the board and assign
tasks with due dates labeled by color to signify importance.
2. Asana
Asana is easy to use software for the
management of to-do lists for the team. Assigned tasks can then be managed by
each employee. Asana also allows you to set up contacts based on their location
in a list format.
3. Wrike
Wrike has a visual interface to set up a
Kanban Board for a multitude of tasks like:
●
To-do lists
●
Items pending
●
Items reviewed
●
Items completed
A dashboard of tasks per department can be
created with filters with a different status of the project.
4. LeanKit
Set up a wait queue by pulling and dropping
work into the system. A parallel process is available for an entire team to see
what work is available in a “To Do” or “Done” lane.
A series of horizontal swimlanes for a variety
of projects can be segmented based on business need, production, routine, and
issues with the project.
5. KanbanFlow
The Kanban board can be designed into
different columns with an overview of the status of a project. You can set up
WIP limits (work-in-progress) to motivate team members to finish tasks instead
of working on a new one.
Subtasks can be included to view the progress
of each team member. You can use the software on your cell phone, laptop or
tablet at any time of the day.
6. Volerro
In Volerro, you can schedule and coordinate
calendars for your team to access by milestones. You can drag and drop content
and tasks that can be converted to HTML5 for the team to preview it in a web
browser. It will help employees to estimate and track the time it will take to
complete an assignment.
Volerro will eliminate the time in scheduling
and aid in more productive team meetings because a chat
session function is available. Also, you can share your screen with team
members for training sessions, if the team works remotely.
7. Jira Software
The Kanban boards in Atlassian can be
color-coded to signify importance when completing an assignment. It can be set
up by “To Do,” “In Progress,” “In Review” and “Done.” Real-time agile reports
can be created with insights into the performance of each team member in line
or bar graphs.
8. Kanbanchi
Kanbanchi offers an unlimited dashboard and
card system with any number of collaborators to have access. You can leave
comments for other employees to read and manipulate a dashboard connected to
Google Drive.
Users can integrate Trello Boards in Kanbanchi
in addition to adding text tags or color tags to projects. You can create Gantt
charts and schedule a time tracker for you to monitor the progress of your
team. At an extra cost of $5 per month per user, you can add the logo of your
company in Kanbanchi.
9. Yodiz
You can expect to see issue trackers, product
backlogs, agile project management with an integrated feature for Zendesk and
GitHub. Yodiz works well with IT teams with a reliable customer support system.
10. Kanbanize
You can move project cards on your Kanban
board with WIP limits prevent bottlenecks and employees from feeling swamped with
work. Kanbanize can help with setting up
custom roles to set permissions based on seniority.
You can ping a user when a deadline is coming
close and set up custom fields by date, multi choice, text or numbers.
______________
In conclusion, these Kanban project management
tools should be reviewed or tested before your final purchase. If you believe
your team is wasting time on current projects, the communication lines are
crossed, and you need a better way to improve efficiencies, purchasing a new
project management tool is the way to go.
About the Author: Brad Mishlove, CEO and founder of Catapult Groups, an executive coaching organization is committed to inspiring business owners and entrepreneurs by keeping them accountable for their own success through peer advisory groups and one-on-one executive coaching.
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